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What Does a Bookkeeper Do, and How Can They Help My Business?

what exactly does a bookkeeper do

The client uses an industry-specific estimating program to calculate the job, then provides the bookkeeper with the total. They then enter the estimates into their QuickBooks Online account and create or progress invoices as the project moves along. Even if you have the financial knowledge to manage your books, it is better to spend your time on more important business development activities. Choosing the best bookkeeping software for a small business isn’t one-size-fits-all, since each company has unique needs. According to, bookkeepers have an average salary of $44,151 and an average hourly rate of $25. In addition to the employee’s salary, you’ll also want to account for your employee’s taxes and benefits.

For Organizations

Software like Quickbooks can help you to record transactions and collect financial information. However, software will not be able to ensure the accuracy of the information or to make sense of the numbers. Moreover, Quickbook entries often need to be manually organized and even corrected. They’ll also attach receipts or other support to each transaction to ensure that the business has the right documentation in place if it’s ever audited by the IRS or a state tax authority.

Bookkeeper Job Description

what exactly does a bookkeeper do

Tight deadlines, regular financial reporting, and reconciling discrepancies can be demanding at times. However, effective time management, organizational skills, and a solid understanding of bookkeeping principles can help mitigate stress in the role. In contrast to small businesses, larger corporations have more complex bookkeeping needs, which may involve the management of subsidiary accounts and adhering to specific bookkeeping standards.

Run your business with confidence

A good bookkeeper never cuts corners, and they are indispensable to small business owners who want to spend time growing their business, instead of maintaining it. Today any bookkeeper worth their beans uses what exactly does a bookkeeper do some kind of software platform to track finances. But like those old wastebook days, bookkeepers typically hand off their records to an accountant come tax time or when big decisions need to be made.

Why are ledgers important for a business?

what exactly does a bookkeeper do

Bookkeepers will note payment deadlines from each vendor, early payment discounts if available, and submit payment to the vendor. As a company grows, bookkeepers can add on an additional approvers to give the thumbs up for payments. Properly managing your accounts payable is important for maintaining relationships with suppliers and keeping positive trade credit terms. One of the most essential duties of a bookkeeper is to manage the accounts payable, which represents payments to be made by the company. Verifying invoices sent by suppliers, making payments, updating records, handling petty cash are some of the responsibilities that a bookkeeper needs to pay attention to.

Components of Bookkeeping

The service you decide to use depends on the needs of your business and may include extra features such as payroll or tax documents. In larger companies, a bookkeeper’s role may involve more specialized and complex tasks, such as managing payroll or preparing preliminary financial reports. A bookkeeper ensures that every transaction is accurately logged and categorized by recording it in the business’s books and records.

  • The most important parts of doing your own bookkeeping are staying organized and keeping track of the details.
  • In the end, they will end up paying an accountant a lot of money to fix the mistakes that were made.
  • A bookkeeper is responsible for maintaining and recording financial transactions for a business or organization.
  • While there are a myriad of courses available for bookkeeper education and training, a good deal of bookkeepers are self-taught since there are no required certifications needed to work as one.
  • They’ll also attach receipts or other support to each transaction to ensure that the business has the right documentation in place if it’s ever audited by the IRS or a state tax authority.
  • At the end of the day, the answer to this question will ultimately depend on what you and your small business need from your bookkeeper.
  • There are key differences between bookkeepers and accountants that you want to know before hiring a financial professional.

Career Pathways for Bookkeepers

what exactly does a bookkeeper do

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